Privacy notice - Publicity and advertising - use of photography and video

Your Personal Data

Who we are:

We are Chorley Council, and your privacy is important to us. We aim for full transparency on how we gather, use, and share your personal information in accordance with the General Data Protection Regulation.

Chorley Council is a data controller.

This means we need to collect your personal data for the purposes of the organisation's publicity and advertising efforts.

Information collected:

• Image and/or physical likeness (in photography or video)

Information which may be collected dependant on nature of photograph or video:

• Name
• Address

Who will your information be shared with:

Your image or physical likeness through photography/video or your name may be used to promote the services, facilities or events of Chorley Council and its associated partnerships and affiliations and may be shared with the other relevant Council partners.

Your image or physical likeness through photography/video or your name may be sent to local media and press organisations (third parties) and may then appear in physical newspaper copies, on news websites, television programmes, radio programmes, or social media channels.

Please note that websites and social media sites can be viewed throughout the world where data protection laws may vary.

We will not:

Use your personal data without your prior explicit consent other than as detailed above.

How we will seek your consent:

At organised events

Posters will be displayed at entrances of all events alerting to visitors that photography and video will be collected.

In the event of a ticketed event, reference to photography and video and a link to this privacy policy will be included in the event terms and conditions.

In promotion of services or facilities

Written consent will be taken dependant on the nature of the image capture. Consent will be taken before image or video capture.

Use of your name

Written consent will be taken dependant on the nature of the data capture.

Consent will be taken before use of your name.

Use of your address

Written consent will be taken dependant on the nature of the data capture.

Consent will be taken before use of your address.

How long will we hold your data for?

Your data will be held for a period of five years.

For legacy purposes, a small selection of images from events and key news stories will be gathered and retained beyond the five-year period. The retention of this data will be reviewed on a three-yearly basis.

You have the right to remove your consent at any time.

We only have the capability of removal of your image, physical likeness, or name from our internal records and on the organisation's owned channels.

Once used in the public domain, we are unable to police or remove your image, physical likeness, or name from third party channels.

Your rights

You have the right to:

• request a copy of your information (known as a subject access request)
• request rectification or erasure of your information,
• request a restriction on the processing of your information, and,
• object to processing of your information,
• complain to the Information Commissioner's Office about the way the Council processes your information,
• set your browser to remove or reject cookies before using Chorley Council website.

If you require further information about the use of your data or would like to exercise any of the above rights, please contact: Data Protection Officer, Chorley Council, Town Hall, Market Street, Chorley, Lancashire, PR7 1DP

If you are dissatisfied with how we have used your personal information, you can complain to the Information Commissioner's Office at casework@ico.org.uk.

Website information

Chorley Council encourages you to review the privacy statements of Web sites you choose to link to from Chorley Council so that you can understand how those Web sites collect, use, and share your information. Chorley Council is not responsible for the privacy statements or other content on Web sites outside of the Chorley Council family of Web sites.

Use of Cookies

The Chorley Council Web site use "cookies" to help you personalise your online experience. A cookie is a text file that is placed on your hard disk by a website via your web browser. Cookies cannot be used to run programs or deliver viruses to your computer. Cookies are uniquely assigned to you and can only be read by a web server in the domain that issued the cookie to you.